Steps to Compress Images in Word and Best Alternatives

Have you ever spent countless hours crafting a presentation, report, or document, only to hit a significant speed bump during the final stretch? You know the feeling – your work is ready, but when you click to view it, it's like watching a slow-motion movie. The dreaded loading delay can make you fear losing your audience.

But fear not! We've cracked the code to this digital dilemma, and it all boils down to one culprit: your images. These stunning visuals that enhance your content often need to be addressed, taking up significant storage space.

The best part? You don't need to start the quest to find already compressed images. Microsoft Word comes to save you with an effortless solution. We also introduce the best alternatives to Microsoft Word to help you solve the problem more effectively.

Part 1. How do you compress photos in Word？

Microsoft Word has almost 2917 features and functions, and it's no surprise that a significant portion of the world's population remains unaware of many of them. Among these hidden gems lies the 'compress' option, a powerful tool that often goes unnoticed. In this guide, we'll unveil the secrets of this feature and show you just how easy it is to compress photos in Word.

Steps for compressing images in Word:

Step
1. Open the Word document with the images you want to compress.
Step
2. Click on the desired image.
3. 

   

Step
4. Look for the "Picture Tools" tab at the top of the window.
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Step
6. In the adjust group, click the "Compress Pictures” button.
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Step
8. In the compress pictures dialogue box, select the "Apply only to this picture" option if you only want to compress the image chosen.
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Step
10. Under Picture resolution, select the "Use document resolution" option. It will compress the image to the exact resolution as the Word document.
Step
11. Press the "OK" button to initiate the image compression.
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Pros and cons

While there's hardly anything in the digital realm that's all good or all bad, compressing images in Word is no exception. Like any tool, it comes with advantages and drawbacks, and it's crucial to weigh these factors carefully before starting to compress images in Word.

Part 2. CapCut - The alternative to compressing photos in Word

Now, let's come to an alternative. You must have heard of those fancy image-editing tools with countless options, often with a hefty price tag. Even if you need to compress an image, they demand complete subscriptions, which is only some people's cup of tea. That is where CapCut comes into play.

Developed by the creators of TikTok, this editing tool offers a wide array of features, from image compression to high-end video editing. The best part? It addresses all the limitations of Word, allowing you to compress images without sacrificing quality, resolution, sharpness, or appeal. In this guide, we'll take you through the ins and outs of image compression using CapCut.



How to use CapCut for image compression?

Step
1. Search your web browser for "CapCut web online." Sign in through your email or Facebook, TikTok, or Google accounts.
2. 

   Sign up for free

   

   *No credit card need
Step
3. To compress your desired image, select the "Create new image".
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Step
5. Upload the image from your Dropbox, Google Drive, or computer.
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Step
7. Edit your images if you need to.
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Step
9. Click the "Export", adjust the file format size to PNG or other, and tick the "Compress file" to compress your image seamlessly.
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Step
11. Choose the "Download" to enjoy a compressed image of perfect quality.

Part 3. CapCut compared with compressed picture in Word

Advantages of using Capcut

CapCut is more than just an average image editing tool; it's a game-changer for many reasons. Here are some of its key advantages:

1. Free of cost
2. CapCut is free to use. Unlike many other editing tools that lure you in with enticing features but demand a subscription to unlock their true potential, CapCut web doesn't ask you for a single penny. You can access its full features without hidden costs.
3. Online use option without downloading
4. CapCut understands that convenience is vital and offers an online version. It means you can edit your pictures without downloading any software to your device. It's a fantastic solution when you require quick edits or when storage space on your device is limited. With CapCut's online version, you can access its features and edit from anywhere with an internet connection.
5. Powerful picture editing functions

We have some bonuses for you before you download your freshly compressed image. CapCut offers more than five additional picture editing functions that cater to various needs and requirements. These functions extend your creative control and enable you to fine-tune your images exactly as you envision. Let's take a closer look at these powerful editing features to enhance your shots:

• Photo background change

CapCut offers a nifty feature that lets you change the background of your photos. It can be a lifesaver when you want to remove or replace the original background with something entirely different. For instance, you can use this tool to create a professional headshot with a clean white background for your resume. On a more fun note, you can transport yourself to various locations by changing the background.



• Image resolution enhancement

CapCut's image resolution feature makes your images sharper and more precise, ensuring they are ready for printing on high-resolution platforms like social media. Not only can you improve quality, but CapCut also allows you to enlarge your images without sacrificing clarity. That is handy for creating large prints or resizing images for specific needs. The result is a more professional and polished appearance.



• Photo frames

CapCut also offers a range of photo frames for an elegant touch to your pictures. Whether you're celebrating a significant occasion or aiming to enhance the visual allure of your photos, these frames are just the solution you need. For instance, you can frame your wedding photos with a beautiful wedding-themed frame or add a birthday frame to your unique day pictures, giving them a charming touch.



• Add effects

CapCut also allows you to add effects to your photos, which is a clever way to build and refine their overall look. Depending on your preference, effects can give your images a classic or modern touch. For example, you can use a blur effect to create a sense of distance in your image or use some basic effects to give your photo a modern and clean aesthetic. Adding effects to pictures is a simple and effective way to make your photos look great and suitable for any purpose, whether for printing or digital display.





• Add filters

CapCut offers a myriad of filters to elevate your photo editing experience. The options are diverse, from the Quality Filter that enhances your image's clarity to the enchanting Bokeh Filter and the cinematic allure of our Cinematic Effect. These filters can transform the mood and style of your photos with a simple click. You can infuse vibrant energy into your images with color enhancements or opt for the timeless elegance of a black-and-white filter.



Disadvantages

While CapCut offers numerous advantages, as we've mentioned, there's no one-size-fits-all solution in the digital world. Let's explore a few minor limitations of this online editor. But rest assured, they pose no significant concerns.

1. Less control over compression
2. CapCut has many features, and image compression is one of them. While one seamlessly reduces the image size in the process, lacking control over the output leads to an uncertain situation, as one won't know the exact size until the compression process is over.
3. Limited color-grading function
4. Another drawback is the need for a comprehensive color-grading function. While CapCut offers a variety of filters, they may need to fully address the color correction needs of users working with multiple images with different properties. This limitation can make achieving a consistent and polished look across multiple photos more challenging.

Part 4. Bottom line

Images hold immense power, and their quality should never be compromised. If your pictures become the culprits behind sluggish performance and slow loading times, it's time to take action. Check the compression of your images without delay, and compress images in Word if they weigh heavily in megabytes, or you can let the top-notch tool, CapCut, come to your rescue.

With CapCut, you're not only solving the image size issue but also enhancing the overall quality of your visuals. Embrace this versatile editing tool and elevate your visual content to new heights while keeping your documents and presentations running at their best.