How to Put a Video in PowerPoint: Guides to Embedded Videos

How can you put a video in PowerPoint to create more dynamic and impactful presentations? Embedding videos into your slides enhances visual appeal and helps convey complex ideas effectively. This guide explores simple and practical methods to seamlessly integrate videos into your PowerPoint slides, ensuring a polished and compelling presentation. To make videos for PowerPoint, the video editor CapCut will help a lot. Start exploring here!

What you need to know before you put a video on PowerPoint

How to get a video into PowerPoint? Before adding videos to your PowerPoint presentation, it's essential to understand a few key factors to ensure smooth playback and functionality.

• Supported video formats
• PowerPoint supports several video formats, most commonly MP4, AVI, MOV, and WMV. Using a compatible format ensures seamless video integration without playback errors.
• Embedding vs. Linking videos
• Embedding videos: The video becomes part of the presentation file, so no internet connection is required during playback. This method can significantly increase file size, potentially causing slower loading times.
• Linking videos: It keeps the presentation file lightweight, making it easier to share or store. The video relies on an external file or URL, requiring a stable internet connection or access to the source file during playback.

Understanding these factors will help you make the right choice for your presentation, ensuring your videos play smoothly and align with your audience's expectations.

How to add video into PPT from your computer (Windows and Mac)

Many of you might be wondering how to put a video in a PowerPoint! Adding a video directly from your computer to PowerPoint is a straightforward process that works seamlessly on both Windows and Mac. Follow these steps to enhance your presentation with embedded videos.

Step
1. Insert the video
2. Open your PowerPoint presentation. Navigate to the slide where you want to add the video. Go to the "Media > Insert" tab. Select "Video" and choose "This Device." Select the video file on your computer, and click "Insert." The video will be embedded in the slide.
3. 

   

Step
4. Adjust the video size and position
5. Resize the video: Click and drag the corners of the video frame to adjust its size without distorting the aspect ratio.
6. Reposition the video: Drag the video to the desired location on the slide for optimal visual balance.
7. 

   

Step
8. Customize playback options
9. Playback settings: Click on the video and go to the "Playback" tab in the toolbar. Choose playback modes such as "Automatically," "On Click," or "When Hovered Over."
10. Trim video: Use the "Trim Video" option to edit the duration and focus on specific parts of the video.

Loop or rewind: Enable options like "Loop until Stopped" or "Rewind After Playing" to meet your presentation needs.



How to attach video in PPT from online sources (YouTube, Vimeo, etc.)

How do you embed a video in a PowerPoint? Embedding videos from platforms like YouTube or Vimeo directly into your PowerPoint presentation can add a dynamic touch to your slides. Here's how to do it effortlessly.

Step
1. Embed the video via URL
2. Open your PowerPoint presentation. Navigate to the slide where you want to insert the video. Go to the "Media > Insert" tab. Click "Video" and select "Online Videos."
3. 

   

4. Copy the URL from YouTube or Vimeo and paste it into the provided field. Click "Insert" to embed the video. A preview of the video will appear on your slide.
5. 

   

Step
6. Configure playback settings
7. Set the video to play automatically or on click to ensure smooth transitions. You can adjust this in the "Playback" tab.
8. 

   

Step
9. Internet connection considerations
10. Ensure you have a stable internet connection during your presentation, since online videos are streamed and not downloaded.

That's how to embed a video link in PowerPoint! By embedding online videos, you can incorporate engaging content into your PowerPoint slides, adding a modern and interactive dimension to your presentation.

How to insert video in PowerPoint through external link

how do I embed a video in PowerPoint? Let's find out! Linking a video through an external hyperlink is a quick way to include video content in your PowerPoint presentation without increasing the file size. Here's how to do it using either text or an image as a clickable link.

Step
1. Copy the video URL
2. Locate the video you want to link (e.g., on YouTube, Vimeo, or another hosting platform). Copy the video URL from the browser's address bar or the share option.
Step
3. Add a hyperlink to text or image
4. Select the text or image on your slide to which you want to add a hyperlink (e.g., "Watch Video Here"). Right-click the selected text and choose "Link."
5. 

   

Step
6. Finish adding
7. Paste the video URL into the "Address" field and click "OK." The text or image will now be a clickable link that opens the video in a browser.
8. 

   

Now that you've learned how can you put a video on PowerPoint - it's time to explore some tips. While adding videos to PowerPoint is generally straightforward, you might encounter challenges during the process. Let's explore some common causes of video insertion failure and how to address them.

What are the causes of video insertion failure in PPT

• Incorrect file format
• PowerPoint supports specific video formats, such as MP4, AVI, MOV, and WMV. Using an unsupported format can prevent the video from being inserted or played. You can use video converters to convert the video format before inserting.
• Large file size
• Videos with large file sizes may slow down PowerPoint or fail to load altogether, especially on systems with limited memory or storage. Before inserting the file, you can use video compressors to change the video file size.
• Broken link
• If you're linking to an external video, a broken link caused by a changed file location or URL can make the video inaccessible. Therefore, check whether the link is valid before inserting it.
• Outdated PowerPoint version
• Older versions of PowerPoint may lack the necessary codecs or features to handle modern video formats or online video links. Regularly updating your PowerPoint version ensures that video links are inserted properly.

By identifying these causes, you can take preventive steps, such as updating your software, checking file compatibility, and ensuring file integrity, to avoid video insertion issues.

Adding a custom video can make your presentation more engaging and tailored to your audience. CapCut, with its intuitive editing tools, is perfect for creating polished videos that integrate seamlessly into PowerPoint slides. Let's explore how to use it effectively.

Make a short, crisp video for your PowerPoint with CapCut

CapCut is a powerful, free video editing tool that offers a range of easy-to-use features, perfect for creating impactful videos for your PowerPoint presentations. Whether you need to trim lengthy clips or highlight key moments, CapCut allows you to edit videos quickly and efficiently, ensuring they are just the right length for your slides. You can export MOV and MP4 video formats, which meet PowerPoint's requirements.

Take advantage of this user-friendly tool to craft engaging videos for your next PowerPoint presentation!

Key features

• Keep the desired clip: You can use the trimming tool to trim the video by hand or use Transcript-based editing to trim and save the desired part of the video automatically.
• Text overlays: Add captions or titles to highlight critical information referring to the PPT during video playback.
• Export optimization: You can select the resolution and format for the video in CapCut.

Steps to create videos with CapCut for your presentation

Step
1. Import video
2. Launch CapCut and click on "Import." Browse your computer or device to locate the video/image you want to use for your video in PowerPoint. Drag these media assets to the CapCut timeline.
3. 

   

Step
4. Edit the video
5. Use the "Trim" tool to cut out unnecessary parts of the video, focusing on the key moments you want to highlight in your presentation. Click on the "Text" tab to add text referring to your PowerPoint topic. Customize the font, size, and position to make it stand out. If the video needs adjusting, click on the "Audio" tab to decrease the volume, mute, or add background music that complements your presentation.
6. 

   

Step
7. Export the video for PPT
8. Once editing is complete, click "Export." Choose "MP4" or "MOV" format, which are widely compatible with PowerPoint. Save the video to your computer, ready to be embedded into your presentation slides.
9. 

   

Conclusion

In conclusion, there are three main ways to add videos to your PowerPoint presentations: embedding videos from your computer for offline access, linking to online sources like YouTube or Vimeo for easy streaming, and using hyperlinks to external videos to keep your file size manageable. So, you don't need to worry about how to insert videos into PowerPoint. Whether for education or business, the video inserted into PowerPoint is important. Audiences can understand what you want to express more easily in video than with PPT text, such as some things that are too abstract to imagine. Therefore, you need a video editing tool that can improve the professionalism and quality of videos. CapCut is a fantastic choice for creating videos that truly elevate your presentation. This editing tool allows you to easily trim, crop, and add text, audio, and so on to videos, making it perfect for crafting professional-quality content for your PowerPoint presentation.

So, why wait? Start using CapCut today to enhance your PowerPoint presentations and leave a lasting impression on your audience!

FAQs

1. When exporting PPT to PDF or other formats, will the video be preserved?
2. After inserting the video into PPT, videos are not embedded or preserved when you export your PowerPoint to PDF or other formats. Instead, the video will either be omitted or appear as a link (if linked from an online source). If you need to preserve video functionality, it is better to keep PowerPoint in its original PPT format.
3. Can I control the video playback in PowerPoint (e.g., autoplay, loop)?
4. Yes, PowerPoint offers several playback options for embedded videos. You can set your video to autoplay or configure it to loop continuously when the slide is shown. To adjust playback settings, select the video, go to the Playback tab, and choose options like start automatically or loop until stopped.
5. If multiple videos are inserted, how to play them in order?
6. Use the Animation Pane in PowerPoint to play multiple videos in order. Set each video to play in sequence or on click for smooth transitions. You can also edit and trim the videos with CapCut before embedding them to ensure they flow seamlessly.